Multi-Level Fun and Relaxation in Coolfont Mountainside! Experience a one-of-a-kind getaway in this architecturally crafted cabin located in the heart of Coolfont Mountainside. Inside the Cabin you will find, 3 well-appointed bedrooms, including: A master suite with a king bed and private deck with a hot tub. Spacious living room with a new queen pull-out sofa for extra guests, a fully equipped kitchen, "A Loft" with two floor mattresses and views for extra sleeping or lounging space. Outdoor Fun & Relaxation: Enjoy the private hot tub on the master suite balcony. Take in the fresh mountain air and scenic surroundings from every corner of the property. Community Perks: Year-round access to tennis and basketball courts, a tot-lot, rec field, and hiking trails. Seasonal community pool and hot tub (available Memorial Day–Labor Day). Whether you’re soaking in the hot tub, exploring nearby trails, or spending quality time with loved ones, A-Loft offers the perfect balance of relaxation and recreation. Located just minutes from Berkeley Springs, WV, with its charming shops and historic attractions.
MOUNTAINSIDE GETAWAYS VACATION RENTAL AGREEMENT
Thank you for booking! We look forward to you making your perfect vacation memories with us. We have taken pride in preparing our vacation homes to give you a pleasant and relaxing visit. Since you will be in our properties, we ask you treat it as your own.
Contacts for Before, during and after your stay
Office Hours:
Monday -Friday 9:00AM-5:00PM
After hours Emergency:
Phone numbers will be provided in your arrival information and the welcome sheet within your property. Please note third party platform messaging centers, emails, and office lines are not monitored after hours and all contacts made through third party messaging apps/booking platforms and emails may receive limited communication while our office is closed. Please be sure, if you have after-hours questions or concerns while retreating with our company or upon arrival, contact our after-hours line immediately through text or call.
(Text or Call- Please be sure to provide your name. the cabin you have rented and your stay date)
INDEMNIFICATION AND HOLD HARMLESS
Guest(s) shall assume sole responsibility for themselves and for every member or guest of their party, as follows: Guest(s) shall be solely responsible for any property damage, accident and/or injury to any person or loss sustained by any person arising out of or in any way related to Guest(s) use of the premises, amenities, facilities, equipment located on premises, or the use of any community property, amenities, facilities, or equipment located in a private community where the premises are located. The Guest agrees to release, indemnify, and hold harmless Owner and Owner’s Agent and the community association from and against all liability for injury to the person of the Guest, to any member of his/ her party resulting from any cause whatsoever. This indemnification specifically includes, but is not limited to, use of any fireplace, BBQ, fire pit, lofts, swimming pool, hot tub, sauna, hiking/biking trail, playground, park, open space, or pond, lake, river access, beach, dock, tennis courts, basketball courts, or boat, canoe, raft, tubes or other recreational equipment or any other amenity, facility, equipment or other premises or community property of any kind or nature. of any kind or nature that is available on the premises.
Children and pets must always be supervised.
DEPOSIT/PAYMENT
Booking directly with our company, Mountainside Getaways, requires a 10% down payment to secure your booking. 20 days prior to your stay the remaining booking payment will be due.
*If booking through a booking platform such as AirBNB, VRBO, or any other third-party booking sites; deposits, third party booking fees and payment methods will be paid and handled according to the policies of that booking platform.
OBTAINING KEYS AND ACCESS
Prior to your stay, Mountainside Getaways will directly email you access information. Access information will not be provided until the rental agreement is reviewed and signed by the booking party. Directions will be included in your arrival email, please note the directions as GPS is not the most accurate for all properties in our area.
CHECK-IN
Check in is no earlier than 4:00PM or after unless requested and approved in advance- Adhere to check in times to allow our crews time to clean, inspect, and prepare the property for your stay. Due to insurance and liability issues, guests may not preview or enter the property prior to check-in time without prior arrangements. Entering a yet-to-be-cleaned property will cause issues for our crews and they will not be permitted to clean a rental with guests’ personal property in it.
Non-authorized early check-in will result in a fee to be applied of not less than $50 per hour.
CHECK-OUT
Check-out date and time will be posted with your booking and is located on your arrival form that will be emailed to you prior to your stay. Adhering to the check-out date and time (on or before) is pertinent. Departing the cabin later will delay cleaning and or inspection services and result in additional charges of a minimum of $50 per hour until 4:00 pm. In the event of a “back-to-back” rental, if you have not checked out at the proper check out time or before, our company has the right to collect and remove your belongings from the property for proper cleaning and inspections to be completed. Departures after 4:00 pm will be charged an additional night stay,
unless agreed upon in writing otherwise.
Cancellation Policy:
When booking directly with our company a $25 processing fee will be charged for all canceled reservations no matter what booking company used to rent your property. Reservations canceled 30 days prior to check-in will be fully refunded, minus the processing fee. Cancellations 15-29 days prior to check-in will result in a 50% refund and minus the processing fee.
Cancellations within 14 days of check-in will be nonrefundable.
There are no refunds for early checkouts.
*If booking through a booking platform such as AirBNB, VRBO, or other third-party booking site, please note that those platforms have their own fees and cancellation policies, and any cancellation will have to go through the platform you booked on and will be refunded based on their system and will be minus the $25 processing fee.
There are no refunds for early/mid stay checkouts.
PROPER BEHAVIOR FOR MOUNTAINSIDE RENTALS
When renting in any of our private communities please note the following rules and regs. Any complaints or issues reported with the following below will result in guest(s) fees that will be required to be paid by the guest(s).
1. Noise: Please always be mindful of neighboring cabins. Quiet hours (dusk to dawn) must be adhered to. Occupancy and use of premises shall not disturb or offend neighbors or residents. Loud parties, excessive speeding, excessive noise and/or disruptive behavior, discharging of Firearms, BB, Pellet or Paintball Guns, or Fireworks, open fires, etc. will result in guest vacating the property immediately without refund and may be fined up to $500.
2. Fireworks and ATV's are strictly prohibited and in the event of these items being used in the community, you will be required to vacate the property without a refund and will be fined accordingly.
3. Outdoor Firepits- No fires are to be started without being inside proper fire-pits with a fire-resistant lid on the fire and the fire always monitored. If the property rented does not have a proper fire-pit, outdoor fire is not permitted. Open fires will result in a min of $500 fine and further penalty with the community or county may be applied.
4. Lights- Exterior lights must be turned off at departure.
5. Vehicles-
*For Coolfont Mountainside Community Guests- No RV's/Campers may be parked in driveways of the cabin. With permission one can be used to travel into the community and parked in the overflow parking area. We recommend no more than 4-5 vehicles are permitted to be parked in the driveway at a time. Overflow parking is available in the Coolfont Mountainside Community.
*For all other communities- No parking on the roadways or in the properties yard.
USE OF COMMUNITY PROPERTY
These areas may include, but are not necessarily limited to a picnic area, tot lot/playground, park, open space, hiking trail, bike path, swimming pool, pond, lake, river/lake access, beach, dock, tennis court, basketball court, and other areas or facilities. Use of community property by Guest(s) and any member or guest of their party must conform to the rules of the community. Guest(s), for themselves and for any member or guest of their party, acknowledge that community property is available solely on a “use at your own risk” basis, and will hold Mountainside Getaways, Owners of the rental property, the community, and/or community members harmless.
PROPERTY KEY/RECREATION PASS/GATE KEYS
Guest(s) is/are responsible for securing the property and return the house key(s) inside the lock box or proper instructed location prior to departure. Guest(s) will be charged for the costs of re-keying if the keys are lost or removed from the property. Access and obtaining keys to all properties require this rental agreement to be confirmed as well as the pre-arrival form to filled out in full, with vehicles make, model and tag numbers as well as the number of vehicles that will be on-site at the property rented.
*Coolfont Mountainside Community Guests, during community pool and hot tub season- (Memorial Day-Labor Day) Guest(s) is responsible for returning the pool pass to the designated area in the cabin prior to departing. Guest(s) will be charged a minimum of $50 for the cost of replacement of the Pool Pass card if lost or taken with you with no return within 5 days of the guest(s) stay. Day passes to the indoor pool and fitness center at coolfont, must be purchased and reserved
